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Plan User Manual
Page 22 of 22
CALCULATION SETTINGS AND PREFERENCES
Calculation/Storage Settings
• Calculation. May be set to “Automatic” or “Manual”. With the automatic setting
whenever a change is made all effected tasks are recalculated. With the manual option the
“Plan > Recalculate all” menu option must be used to recalculate all tasks when needed.
• Calculate from. A project can be calculated in one of two ways – you specify a start date
and plan will schedule from this date to determine the project end date. Alternatively you
can enter an end date and Plan will determine when each task needs to start in order to
complete the project by the given date.
• Average work day. The average work day option defines the duration of one normal
work day. This unit of work is used when entering work values. Typically this should be
set to the length of an average working day, excluding any breaks.
• Work days per week. The number of working days in an average week. This is used
when displaying week values.
• Tracking. May be set to “by %” or “by time”. With the percentage option actual work
done is entered as a percentage of the work planned. The “by time” option allows work
done to be entered in actual days and hours.
•
Resource storage. Resources may be stored within the plan along with task details or
may be stored centrally. Central storage allows resource data to be shared between
separate project plans. Note that when using the shared option, only edit resource details
in a single plan at a time. Also be aware that with the shared storage if you send a plan to
another person the resource details will be missing from the plan file.
Plan application Preferences
•
Task description. Controls the width of the task description column as a % of the
default. Increase this if descriptions for tasks are long.
•
Date format.
Controls the date format used to display dates.
• Gantt holiday shading. This option controls the shading of holidays in the Gantt chart. If
set to “Resource specific” any non-working days will be shaded grey for the particular
resource the task is allocated to. The “Standard” resource will be used if multiple
resources are assigned to one task. If set to “Use standard” then all shading will use the
holidays for the “Standard” resource. The later option will result in much faster redraws
of the Gantt chart.
• Dependencies in Gantt. Controls whether dependency lines are drawn between tasks in
the Gantt chart view.
• Saved bars in Gantt. If set to “Yes”, two bars are drawn for each task. The top bar
depicts the calculated start/end dates and the bottom bar represents the saved start/end
dates.
The Gantt text button displays a dialog which controls the text that is displays at the ends of
the task bars in the Gantt chart. Text can be displayed to the left and right of each task. It is
also possible to display different text for normal tasks, summary tasks and milestone tasks.
The Gantt colours option allows the colours used by Plan to be altered.