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P800/P802
White Paper, January 2003
60
In the above example, there are 6 waiting e-mails on the POP server when the P800 does the
first Get&Send for the mail account. After the Get&Send all 6 e-mails are copied to the P800
inbox (header only or body, depending on advanced settings). The user then deletes messages 2
and 5. After the second Get&Send, messages 2 and 5 have also gone from the POP server.
If the P800 discovers during a Get&Send that a message has been deleted from the server, for
example by another e-mail client, then it will also be deleted from the P800 inbox.
Sent messages are stored in the P800. Sent e-mails will need to be deleted as required to free up
storage space.
E-Mail account accessed only by the P800
The P800 e-mail inbox will stay synchronised with the POP mailbox at the ISP. The action of
tidying up the P800 inbox will automatically tidy the POP server inbox upon the next Get&Send
operation for the e-mail account in question.
E-Mail account accessed by the P800 and another device
A common configuration is to use the P800 to access e-mail whilst on the move, but to maintain a
master copy of e-mail on a PC.
The E-Mail client on the PC must be set to copy from the server. For example, in Microsoft
Outlook Express this is done by selecting Tools, Accounts, Properties, Advanced tab and tick
‘Leave a copy of messages on server’
All messages will now be received at both the P800 and the PC.
From time to time it will be necessary to delete messages on the P800 in order to create free
storage. Before doing this, ensure that the PC has already collected the messages that will be
deleted on the P800.
E-Mail account accessed by the P800 and another device – Alternative
If the P800 is only used for reading mail when away from the PC and it is not required to retain
any mail on the P800 after it has been copied to the PC then this alternative may be preferred.
Leave the PC e-mail client on the default setting of MOVE messages from the server (i.e. do not
leave a copy of the message on the server). In this case the behaviour will be as follows:
1. PC Sends and receives e-mail before leaving the office.
2. P800 inbox will be emptied if ‘Get&Send’ is performed immediately after the PC
3. New messages through the day will be received on the P800
4. Upon return to the office, a Send and Receive on the PC will collect the day’s messages,
minus any that were deleted on the P800.
5. P800 inbox will emptied if ‘Get&Send’ is performed immediately after the PC
1 1 1 1 1 1 1
2 2 2 3 2 3 3
3 3 3 4 3 4 4
4 4 4 6 4 6 6
5 5 5 5
6 6 6 6
P800 Server P800 Server P800 Server P800 Server
Starting state Get&Send 1 Deletions Get&Send 2