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Chapter 7
Working with Company E-mail and Meeting Appointments
7.1
Synchronizing with Your Company E-mail Server
Synchronize your phone with your company’s Microsoft Exchange Server to keep you connected with your e-mail
messages, contacts, calendar, and other information.
Setting up a company e-mail server connection
Use your phone to access your company e-mail messages by setting up an Exchange Server connection. You
can get the company e-mail server information from your network administrator:
Click Start > ActiveSync.
Click Menu > Add Server Source.
Enter your E-mail address, and select the Attempt to detect Exchange Server Settings automatically
check box. By selecting the option, the phone attempts to download exchange server settings so that
you do not need to enter them manually. Click Next.
Enter your User name, Password, and Domain. Exchange Server settings and the password are case-
sensitive, so be sure to enter uppercase and lowercase letters correctly. Select the Save password check
box if you want to save your password so that you do not need to enter it again. Click Next.
Enter the Server address and then click Next.
Note If SSL authentication is required, select the This server requires an encrypted (SSL) connection check box.
Select the check boxes of the items that you want to sync with the Exchange Server.
Tips • To change synchronization settings of an information item, for example, E-mail, select the check box,
and then click Menu > Settings.
• If you synchronized e-mail with your computer before, you will not be able to select the E-mail item. You
need to cancel the E-mail Setup Wizard first, click Start > ActiveSync > Menu > Options, and then clear
the E-mail check box under the Windows PC group of items.
• To change the rules for resolving synchronization conflicts, click Menu > Advanced.
Click Finish.
Starting synchronization
Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a data
connection to the Internet or Wi-Fi so that you can synchronize wirelessly. See Chapter 8 for details.
After you finish setting up an Exchange Server connection, your phone automatically starts synchronization.
You can manually start synchronization anytime by clicking Sync in ActiveSync.
Note If you connect your phone to your office computer via a USB or Bluetooth connection, you can use this connection
to the PC to “pass through” to the network and download Outlook e-mail messages and other information to your
phone.
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