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Working With Company Email and Meeting Appointments 129
7.3 Managing Meeting Requests
When you schedule and send meeting requests from your phone, you can invite
attendees to your meeting and check their availability.
When you receive a meeting request, you can reply by accepting or declining
the request. The meeting request also clearly indicates whether or not there are
conflicting or adjacent meetings.
Requirement Your company must be using Microsoft Exchange Server 2007 or later.
To reply to a meeting request
When you receive a meeting request email, a notification is displayed on your
phone. Open the email.
Tap Accept to reply and accept the meeting request, or tap Menu > Decline
if you cannot attend the meeting.
Tips • Before responding, you can check your availability during the time of the
requested meeting by tapping View your calendar.
• If the time of the meeting conflicts with your other appointments, a
“Scheduling Conflict” status appears on top of the email.
Choose whether or not to edit your response email before sending, then tap OK.
If you accept the meeting request, it is automatically added as an
appointment in Calendar on your phone.
7.4 Finding Contacts in the Company Directory
In addition to having contacts on your phone, you can access contact information
from your organisation’s Company Directory. By having over-the-air access to the
Company Directory, you can easily send email messages and meeting requests to
anyone in your company.
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