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Organizing Contacts, Appointments, Tasks, and Other Information 57
Send appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.
1. Tap Start > Calendar.
2. Schedule a new appointment, or open an existing one and tap Edit.
3. Tap Attendees.
Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft
Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see
Chapter 8.
4. Tap the name of the contact you want to invite.
5. To invite each additional attendee, tap Add and tap the name.
6. Tap OK.
7. The meeting request will be sent to the attendees the next time you synchronize your device with your
PC.
Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments
tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail or POP3/IMAP4 account.
Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the
next time you synchronize your device with your PC or Exchange Server.
• When attendees accept your meeting request, the meeting is automatically added to their schedules. When
their response is sent back to you, your calendar is updated as well.
To send appointment details as a vCalendar
A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can
be exported to Outlook on the PC.
Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in
an MMS message. For more information about sending MMS messages, see “MMS Messages” in Chapter 7.
6.3 Tasks
Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring). You can set
reminders for your tasks and you can organize them using categories.
Your tasks are displayed in a task list. Overdue tasks are displayed in red.
To create and categorize a task
1. Tap Start > Programs > Tasks.
2. Tap Menu > New Task, enter a subject for your task, and fill in information such as start and due dates,
priority, and so on.
3. Specify the type of category for your task, so that it can be grouped with other related tasks. Tap
Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to
create your own category.
4. When finished, tap OK.
Tip You can easily create a short, to-do type task. Simply tap the Tap here to add a new task box, enter a subject, and
tap the Enter button on the on-screen keyboard. If the task entry box is not available, tap Menu > Options and
select the Show Tasks entry bar check box.