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Working With Company E-mail and Meeting Appointments 91
To flag or unflag message
1. Tap Start > Messaging > Outlook E-mail.
2. Select a message or open a message.
3. Tap Menu > Follow Up and select one of the following
options:
• Set Flag Mark the message with a red flag to indicate
that it needs follow up.
• Complete Flag Mark the message with a check mark to
indicate that the issue or request in the e-mail is already
completed.
• Clear Flag Remove the flag to unmark the message.
Note E-mail message reminders are displayed on your device if the messages are flagged with reminders and
synchronized from the Exchange Server.
Out-of-office auto-reply
Outlook Mobile allows you to retrieve and change your out-of-
office status. Just like desktop Outlook E-mail, Outlook Mobile
automatically sends an auto-reply message when you’re not
available.
To send out-of-office auto-reply messages
1. Tap Start > Messaging > Outlook E-mail.
2. Tap Menu > Tools > Out of Office.
3. From the I am currently list, select Out of the Office.
4. Enter your auto-reply message then tap Done.
Requirement Your company must be using Microsoft Exchange Server 2007 or higher.
8.3 Managing Meeting Requests
When you schedule and send meeting requests from your device, you can invite attendees to your meeting
and check their status to know about their availability.
When you receive a meeting request, you can reply by accepting or declining the request. The meeting
request also clearly indicates whether or not there are conflicting or adjacent meetings.
Requirement Your company must be using Microsoft Exchange Server 2007 or higher.
To reply to a meeting request
1. When you receive a meeting request e-mail, a notication will be displayed on the Today screen. Open
the e-mail.
2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the
meeting.
Tips • Before responding, you can check your availability during the time of the requested meeting by tapping
View your calendar.
• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears on
top of the e-mail.