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Web and Data
Managing Meeting Requests
When you schedule and send meeting requests from your device, you can invite attendees to your meeting
and check their status to know about their availability.
When you receive a meeting request, you can reply by accepting or declining the request. The meeting
request also clearly indicates whether there are conflicting or adjacent meetings.
To reply to a meeting request:
1. When there’s an incoming email with a meeting request, a notification message will be displayed on your
phone’s Home screen. Scroll to the Email panel and select it.
2. In the Outlook message list, select the email to open it.
3. Press
Accept to reply and accept the meeting request, or press Menu (right softkey) > Decline if you cannot
attend the meeting.
4. Choose whether to edit your response email before sending it, and then press
Done (left softkey).
If you accepted the meeting request, it will automatically be added as an appointment in Calendar on
your device.
To view the list of meeting participants:
1. Press
Start (left softkey) > All Programs (left softkey) > Calendar.
2. Select a meeting request that you sent and then select
Attendees. The required and optional attendees
will be listed.
Icons indicating whether each attendee has accepted or declined the meeting request will also be
displayed.
Requirement
Your company must be using Microsoft Exchange Server 2007 or higher.
Tips
• Before responding, you can check your availability during the time of the requested meeting by selecting
View your calendar.
• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears
on top of the email.
Tips
• To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.
• For information about creating a meeting request, see “Sending a Meeting Request” on page 38.
• To view an attendee’s contact information, select the attendee’s name. If the attendee is included in your
contacts list, you will see the contact information immediately. If the attendee is not in your contacts list, select
Company Directory to view the contact information.