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2C. Contacts, Calendar, and Tools 39
Contacts, Calendar, and Tools
Tasks
Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring).
Your tasks are displayed in a task list. Overdue tasks are displayed in red. A reminder will be displayed when
you have new tasks to be completed.
To create a task:
1. From the Home panel, press
Start (left softkey) > All Programs (left softkey) > Tasks.
2. Press
Menu (right softkey) > New Task.
3. Enter the necessary task information and press
Done (left softkey).
Ⅲ Set a Priority for the task. This item can be referenced when sorting tasks.
Ⅲ Enter a Start date and Due date if the task starts and ends at a specific time.
Ⅲ Select how often the task Occurs.
Ⅲ Enter a Reminder if you want to be notified if the task is due.
Ⅲ Enter the Categories (you can set more than one) that best describes the task. This item can be
referenced when filtering tasks.
To show start and due dates in the task list:
1. From the Home panel, press
Start (left softkey) > All Programs (left softkey) > Tasks, and then press Menu
(right softkey)
> Options.
2. Select the
Show start and due dates check box, and then press Done (left softkey).
To locate a task
1. From the Home panel, press
Start (left softkey) > All Programs (left softkey) > Tasks.
2. In the task list, do one of the following:
Ⅲ To sort the list, press Menu (right softkey) > Sort by, and select a sort option.
Ⅲ To filter the list by category, press Menu (right softkey) > Filter, and select the category you want
displayed.
Notes
• You can specify whether an attendee is required or optional only if your phone is connected to a
Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more
information, see “Managing Meeting Requests” on page 123.
• To remove an attendee from the list, select the attendee and press Menu (right softkey) > Remove
Attendee
.
• When attendees accept your meeting request, the meeting is automatically added to their schedules.
When their response is sent back to you, your calendar is updated as well.
• To choose the email account to use for sending meeting requests, press
Menu (right softkey) > Tools >
Options
. Select the Respond to meetings via check box and choose to send via your Outlook Email,
POP3/IMAP4 or Windows Live™ account.
• If you’re sending the meeting request using your Outlook Email account, it will be sent to the attendees
the next time you synchronize your phone with your computer or Exchange Server.
Notes
• You can synchronize information on your phone with your computer to keep your task list up to date in both
locations.
• If you create a new task with a reminder on your computer and then synchronize tasks with your phone, the
reminder will play at the time that was set on your computer.