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Section 3B. Web and Data Services 171
Web and Data Services
Searching for Email on the Exchange Server
You can access email that is not available on your device by searching your Microsoft Exchange Server
mailbox. The search results are downloaded and displayed in a Search Results folder.
1. Tap Start > E-mail > Outlook E-mail.
2. Tap Menu > Tools > Search Server.
3. In the Look for text box, enter the search keyword.
4. Choose the date range of messages to search from.
5. In the Look in list, specify whether to search in the Inbox, Sent Items, or All Folders.
6. Tap Search.
Flagging Your Messages
Flags serve as a reminder for you to follow up on important issues or requests contained in email messages.
Flagging messages, which has been a useful feature on desktop Outlook Email, can also be done in
Outlook Mobile on your device. You can flag received email messages on your device.
To flag or unflag a message:
1. Open Outlook on your device and access the Inbox.
2. Select a message or open a message.
3. Tap Menu > Follow Up and select one of the following options:
Ⅲ Set Flag to mark the message with a red flag to indicate that it needs following up.
Ⅲ Complete Flag to mark the message with a check mark to indicate that the issue or request in the email
is already completed.
Ⅲ Clear Flag to remove the flag to unmark the message.
Out-of-office Auto-reply
Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook Email,
Outlook Mobile automatically sends an auto-reply message when you’re not available.
To send out-of-office auto-reply messages:
1. Tap Start > E-mail > Outlook E-mail, and then tap Menu > Tools > Out of Office.
2. In the I am currently list, select Out of the Office.
3. Enter your auto-reply message, and then tap Done.
Requirement
Your company must be using Microsoft Exchange Server 2007 or higher.
Tip
To clear the search results and return to the message list, tap Menu > Clear Results.
Requirement
Flags are enabled only if email messages are synchronized with Microsoft Exchange Server 2007 or
higher. Flags are disabled or hidden if email is synchronized with earlier versions of Microsoft Exchange
Server.
Note
Email message reminders are displayed on your device if the messages are flagged with reminders and
synchronized from the Exchange Server.