Basic Conference Scheduling
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10 Assigned Area is view-only. It displays the area to which the conference
owner belongs. This field is only visible when areas are enabled.
11 Conference Passcode is view-only. It displays the passcode originally
configured by the administrator for the conference.
12 Owner Passcode is view-only. It displays the passcode originally
configured by the administrator for the selected conference owner.
13 Add conference participants. For more information on how to add
participants, see “Add Conference Participants and Guests When
Scheduling” on page 47.
14 If available, select a Lecturer, Video Chairperson, or Owner.
15 Once you are satisfied with the conference settings, click Schedule
Conference.
Schedule Anytime Conferences
Users with the following default user roles are allowed to schedule Anytime
conferences: Scheduler, Advanced Scheduler, Operator, Area Operator and
Area Scheduler.
Unlike Future conferences, Anytime conferences do not have designated start
and end times. Once an Anytime conference is configured, conferences can be
started at any time by authorized participants. The following events occur
when a new Anytime conference is added:
• A participant with scheduling permissions creates a new Anytime
conference and the conference is assigned a virtual meeting room (VMR)
number.
You can only view area-specific information for areas that you have permission
to manage.
• Conference templates provide default conference settings. When you select
a different template, you are selecting the default conference settings for
your conference.
• The Default Template and Default Audio Template are available to all users
who can schedule conferences. Other templates may also be available if they
have been assigned to users with your role.
• The Default Template and Default Audio Template are stored in the system
database and their names are not localized.
• Conference templates for Direct Conferences are defined in the
RealPresence Resource Manager system, while conference templates for
Pooled Conferences are defined in the DMA system.
