Web Scheduler’s Guide
46 Polycom, Inc.
• The following passcodes are automatically generated:
— Owner passcode: Required to launch an Anytime conference.
• All Anytime conference participants receive an E-mail indicating the VMR
number. The owner will also receive the owner passcode needed to launch
the conference.
• When a participant dials the VMR number and enters the owner passcode,
all dial-out participants are automatically called. If a participant dials into
the VMR, they are allowed into the conference or placed on hold until
someone dials in and enters the owner passcode.
• The conference continues until all participants hang up the call.
To schedule a new Anytime conference
1 Go to Conference > Anytime and under Conference Actions, click Add.
2 Enter a new conference Name or accept the system-generated name.
3 Enter a Description for the conference.
4 At Template, select a template that your administrator has suggested you
use for Anytime conferences.
5 Under Search for Participants and Rooms, do one of the following to add
a participant or a guest:
— To add a participant: Enter a last and first name and click Add
Participants. Scroll through the list and click once to add a participant.
When finished, click Close.
— To add a guest: Enter a last and first name and click Add from Guest
Book. Scroll through the list and click once on a name in the list. When
finished, click Close.
6 Select an Owner for the conference.
7 To save the conference details, click Save.
Copy an Existing Conference
Future and past conferences can be copied as a template for a future
conference.
Users can only copy conferences that appear in their Conference list. By
default, schedulers see only their conferences in the Conference list, while
operators see all the conferences on the system, unless areas are defined. In
which case operators see all the conferences for the areas to which they belong.
By default, users assigned other roles cannot view conferences.
To copy a conference
1 Go to the appropriate conference view.
